Summit Design and Engineering Services
  • Raleigh, NC, USA
  • Hourly
  • Full Time

Benefit package includes medical, dental, vision, life, short term and long term disability insurance, HSA, medical and dependent care FSAs, 401(k), service awards, paid vacation, sick and holiday time, paid voluntary/community service leave, wellness program including wellness stipend, student loan repayment assistance, and tuition reimbursement.

Project Billing Coordinator

Summit Design and Engineering, one of the fastest growing companies in the Triangle area, is seeking a full-time Project Billing Coordinator. This person is responsible for setting up projects in Deltek Vision, billing, monitoring project budgets, and revenue recognition. Our Project Billing Coordinators work closely with project managers, contracts, finance, clients, and sub-consultants. The ideal candidate will be a self-starter with strong attention to detail and accuracy as well as have excellent verbal and written communication skills. This position may report to either our Hillsborough or Raleigh office. If candidate works in Raleigh, will need to have the ability to travel to our corporate office for training and as needed.


  • Read and understand contracts, subcontracts, processes, and procedures to appropriately set-up projects in Deltek Vision
  • Monitor project progress and effectively communicate with project managers regarding contracts, change orders, billing schedules, invoicing, and project budgets
  • Review the accuracy of labor and costs expensed to assigned projects and reallocate if required
  • Update and run weekly backlog reports to review budgets, closeout status, and distribute to project managers
  • Maintain billing and project folders with appropriate documentation including contracts, change orders, consultant contracts and invoices
  • Review and post sub-consultant invoices
  • Prepare and send draft/final invoices (including applicable supporting documentation) for all billable projects in accordance with the contract
  • Perform project closeout
  • All work in compliance with FAR, GAAP, and company cost accounting policies and procedures
  • Potential to train and work with Contract Administrator to review and process contracts in accordance with internal workflows
  • Proactively make recommendations to process improvements
  • Perform additional assignments as directed

Skills and Qualifications:

  • Bachelor's degree in accounting or 2+ years of equivalent experience preferably in an engineering services industry.
  • Intermediate to advanced computer literacy, including experience in Excel, Microsoft Word, and project accounting software.
  • Thorough knowledge of standard contract terms and how they are applied in the billing process.
  • Respond well to changes in priorities without compromising quality of work.
  • Ability to work independently and take initiative
  • Great time management skills and ability to work in a time sensitive project accounting functions
  • Keen analytic, organization and problem-solving skills which support and enable sound decision making;
  • Ability to adapt to new concepts and change
  • Excellent communication and relationship building skills;
  • Strong customer service orientation, both internally and externally.
  • Demonstrate a proactive approach to process improvement and problem solving

Company Overview

Summit Design and Engineering Services is a multi-disciplined design and engineering services firm. Established in 1997 and operating as Summit since 2004, we are a compact engineering and design firm structured to adapt quickly and offer clients the most current technology, innovative design solutions and comprehensive project management for turn-key delivery. We know that one size rarely fits all. That's why we look at the individual needs of every project and match it with our proven technical expertise and experience. We are headquartered in Hillsborough, North Carolina, with other offices in Raleigh, Asheville, Fayetteville, Pittsboro, Charlotte, and Wilmington. Summit also has offices in Richmond, Franklin and South Boston, Virginia; Fort Mill, South Carolina and St. Petersburg, Florida. For the past six years we have been named one of the fastest growing companies in the Research Triangle area.

Why Work for Summit?

We foster a caring and collaborative work environment that also encourages commitment to the communities that we serve so our employees and clients will succeed together. We strive to be integral to the success of the communities we build. We maintain a close-knit team culture where we measure our success by the success of our people and clients. We can help you take your career to the next level!

Criminal and driving background will be performed and must be in good standing. Summit Design and Engineering is an Equal opportunity employer/affirmative action. E-verify

Summit Design and Engineering Services
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