Contract Administrative Assistant

Summit Design and Engineering Services is an award-winning, multi-disciplined firm headquartered in Hillsborough, NC. Our fast-paced, growth-oriented company strives to deliver innovative, elegant solutions to our clients while providing support and guidance to the communities where we live, work, and play. We have also been recognized throughout the industry: we are the current ACEC/NC Large Firm of the Year (2023) and have been on the NC Triangle Business Journal's Fast 50 for seven years.

At Summit, we know our employees are the backbone of our organization. That's why we've built a collaborative, growth-oriented environment where each team member is valued, heard, and supported in their career goals. We invest directly in our employee's success by offering a wide range of benefits, beyond the basics including student loan reimbursement, paid volunteer hours, education and certification assistance, wellness stipends, and a flexible workplace that encourages work-life balance. When our team succeeds, Summit thrives!

We seek individuals who will contribute to a more diverse, inclusive, and forward-thinking environment. If you're interested in joining over 400 of the industry's best and brightest, we welcome you to apply.

We are seeking a full-time Contract Administrative Assistant to support our Contracts group. In this role, you will work with a dynamic team of business and legal professionals to implement and oversee the contract's administration process. Our preference is for this position to report to either our Raleigh or Hillsborough, NC offices, but we would consider allowing this position to work from one of our other locations if able to come to Hillsborough as needed.

Responsibilities:

• Draft and review contract documents including, but not limited to, AIA contract documents, MSA's, Sub-consultant Agreements, Teaming Agreements, Non-disclosure agreements
• Coordinate with Legal to review contract Terms and Conditions
• Pre-qualify sub-consultants
• Review and assist in updating template contract documents and ensure contracts are accurate and up to date
• Coordinate the execution of contract documents; upload fully executed contracts to the company database and return a fully executed copy to the counterpart for their records.
• Work with Legal, Accounting, Billing, and Business Development in support of contract documents
• Coordinate with managers to ensure contract requirements are fulfilled.
• Manage insurance requirements for all contracts
• Support training and communication of contracting procedures and practices
• Create weekly win report
• Maintain all company contracts, electronic filing, expiration dates, and master service agreements
• Perform other duties as assigned or required.

Skills and Qualifications:

• Associates or 4-year degree in Business or a similar field is preferred; Significant experience in contract administration can be considered in lieu of education
• Ability to review, analyze, and edit agreements, as well as work seamlessly with operations and legal
• Knowledge of relevant contractual procedures and practices and understanding of contract terms and conditions preferred.
• Excellent written and oral communication skills
• Strong attention to detail
• Strong organizational, problem solving and time-management skills
• Ability to deliver excellent customer service to internal and external clients
• Ability to work on multiple projects/contracts
• Intermediate proficiency with Word, Excel, SharePoint, Adobe Acrobat, & DocuSign

Summit Design and Engineering is an Equal Opportunity Employer/Affirmative Action. E-verify.

A background check, including a criminal and driving record check, will be performed. A criminal conviction will not automatically disqualify a candidate. Many factors will be considered when a conviction is present.

Current Openings for Contract Administrative Assistant Jobs at Summit Design and Engineering Services